Egencia | An Expedia, Inc. Company

Central billing cards are accessible by travelers when they purchase travel with Egencia - whether through the site or via a corporate travel agent over the phone. Travel Managers may store as many central billing cards as needed, allowing travelers to purchase on a company's business travel account or centralized card rather than their individual personal or corporate cards. Company cards may be in an individual's name (like a department head), or be global "ghost cards" (where there is no physical card but the account is tied directly to the company).

Is Central Billing Useful for My Company?

It is most beneficial for companies that currently centralize their travel purchasing or for companies that have department-based or function-based credit accounts.

What About Using Personal Credit Cards?

A traveler may store any number of personal credit cards in his or her profile. These cards will appear as credit card options to that user only during the purchase process. Central cards can be entered only by Traveler Managers, but they appear to all authorized users during the purchase process. Only users with the role Travel Manager have the ability to edit, add or delete central billing cards. Credit card numbers are encrypted for your safety.

How to Enter a Central Billing Card

Click Central Billing at the top of the homepage.

You will need the following information for central billing cards:

• Basic: card type, number, expiration date, cardholder/administrator, card description
• Billing address
• Access: Grant access by traveler policy group or type of purchase (air, hotel and/or car). (See the Traveler Groups section for more information.) For example, you may restrict central billing cards to air purchases only, or associated different traveler groups with different central billing accounts