Use this in addition to the standard launch e-mail you send to all travelers.
DATE: [DATE OF LAUNCH]
FROM: [TRAVEL COORDINATOR / ADMINISTRATOR / OFFICE MANAGER]
TO: All Travelers
SUBJECT: Egencia program now available
Great news! Our Egencia program is ready to use. For any of your travel planning needs, you can book online or by phone at 1-866-397-2677 with experienced corporate agents.
When you receive your invitation e-mail, if you haven't already, please take the time to create a brief personal profile for yourself.
As a Global Arranger, you'll be able to arrange travel for all the travelers assigned to you as well as those you add or choose yourself. Simply sign in to your own account and you'll find the travelers you may plan itineraries for - right from the same account.
To view your list of travelers, click "My Profile" in the top bar on the homepage, then "Update traveler list". There you will see the list of travelers you have been assigned and be given the option to place more on your list from all existing users. Another way to add existing users to your list is to click "Add a traveler to this list" on the homepage.
To add new, unregistered travelers to your list, click "My Profile" in the top bar on the homepage, then "Update traveler list". There you will see the option to "Create a new account".
To view your travelers' itineraries after you've made them, click "My Trips" in the top bar on the homepage and you'll be able to view your own trips as well as those of your travelers.
If you have any questions, please contact me at [PHONE NUMBER] or e-mail with any questions or comments.
Thanks again and welcome aboard!
[YOUR NAME]